30 Tools For Managing A Remote Team

Arrange for a one-to-one session with the team, where they can ask for clarification on any decision or raise any issues that have been bothering them. Apart from that, explicitly mention that they can contact HR or someone from the admin to talk about anything. You can also use Google Form for people to share their concerns anonymously. Even after having a good start, projects can go off track halfway.

We can’t overemphasize the importance of communication between managers and remote staff when learning how to manage a remote team. Just as in a traditional office workspace, managers are expected to keep workers up-to-date on staffing changes and policies. Although it’s essential to see how well team members meet expectations, don’t oversee their actions too closely, as that can breed distrust. Learning how to manage a remote team starts with setting boundaries and work rules your employees should adhere to as they work from home. You may be worried about shifting to manage your remote teams.

However, even if moving isn’t of interest, there’s plenty of ways for your remote people to still grow. There’s many alternative ways to grow beyond promotions. All it requires is an open conversation with them, and a little creativity by both of you. All the studies we have looked at here at Lighthouse have shown that the #1 perk that employees want is growth and development. If you always ask those remote to be inconvenienced, so will the rest of your team.

After the Coronavirus pandemic, the search for remote jobs has increased by 460% when compared with the search volume two years back. Although the effect of the pandemic has eased a bit, you can still expect many people wanting to work remotely going ahead. Therefore, there is a high potential for your remote team expanding in the future. To ensure that you hire the right people for your team, you have to set some rules there too. This means that if you’re not proactive towards the mental health of your employees, they might be working with a feeling of anxiety laced with fear of getting caught.

Remote Work Articles

What’s great is that most of these team management tools are affordable and easy to use across multiple devices anywhere on the globe. The emergence of the coronavirus pandemic prompted stay-at-home orders, and work-related tasks have become challenging for those who struggle with managing remote teams. Research on emotional intelligence and emotional contagion tells us that employees look to their managers for cues about how to react to sudden changes or crisis situations. If a manager communicates stress and helplessness, this will have what Daniel Goleman calls a “trickle-down” effect on employees. In addition to weekly one-on-ones, it’s critical to bring your entire remote team together virtually at least once a week. You probably already have weekly or daily team meetings, and that shouldn’t change during remote working.

Ask people to volunteer to train others on the topics in which they excel. With contribution from everyone, it’ll become easy to follow the roadmap towards successful and timely project completion. Hibox lets you manage tasks and engage in a virtual review meeting from the same platform. If your team members reside in time zones with a gap of one or two hours, you can set a standard time when all members should be available. However, the Spacetime app will be useful for teams spread across the world. It lets you skip the manual time zone conversion and locate the common time zone suitable for everyone.

remote team management

The role of managers in remote teams has grown in importance, especially after the Coronavirus pandemic. Burnout and mental stress in remote work can occur for different reasons. A stressful atmosphere at home can also push the employees to feel anxious.

One On One Meetings: The Only Guide Managers Need

Lessons from other managers & research that matters to you. Built with the latest best practices and research, it helps you make the most of the time you invest in each of your people. With the right habits you can have a great team of high performers, regardless of location. Employee turnover is expensive no matter if they’re remote or in person. A lack of growth is one of the biggest reasons someone may leave their job, or become bored and disengage.

  • When they instead sit thousands of miles, and possibly multiple time zones away, that’s not so easy.
  • Listening can be a bit more tricky in written communication.
  • This action will have a positive effect on the team members and make them sincerely perform their work.
  • Assign a few team members to help you document any necessary changes to your typical project management steps.
  • While no one is everywhere, those that are remote miss way more communication than others.
  • Not wanting to be unproductive, they continue in the direction they started until they can reconnect the next day.

This applies outside of remote work, but it’s especially critical for managing a remote team. People have different habits and habitats that may be more conducive to productivity before dawn or during midnight hours. Here are a few tips for having successful weekly meetings with your remote team.

Focus On The Mental Health Of Employees

Here are six project closeout checklist steps to follow. Along with choosing and becoming proficient with the actual platforms, you also need to set precedents for which channels are appropriate for which types of communications. Case Studies & Interviews Learn how to build culture in a remote team how real businesses are staying relevant and profitable in a world that faces new challenges every day. While implementing this method, try the goal-setting app Weekdone to choose attainable goals, using features like goal dashboard and goal hierarchy.

remote team management

You’ll learn how to use project management software and other remote team management tools to improve work performance. Another effective practice of managing remote teams is modeling work activities around your employees’ working hours. Keep in mind, team updates may vary based on time zones and preferred work hours, so set expectations for team members in regards to communication. Collaboration tools are crucial for managing remote teams as they help your workers communicate, manage tasks, and share project files. Set up one-on-one weekly or monthly meetings with each virtual team member you manage.

Tips For Practicing Patience And Empathy:

With your team members working from various locations, it is often difficult to have everyone in sync and inspire them to work towards a common target. Don’t make the mistake of forgetting to grow your remote team members. Your example may be clear to your office team members that see you every day. More than once, we had projects where the work I found in the morning was not what we needed. I was then left waiting most of my day before I could give feedback.

remote team management

Team bonding is a crucial element to motivate a team to work for a common goal. Members of a remote team are deprived of face-to-face interactions, often leading to a feeling of isolation. By arranging online team-building activities, it is possible to strengthen the team bond. Inform your team with clarity if any substantial changes are in the pipeline. In terms of project management, use apps like Asana to log every sub-task of a project. Thus, everyone involved in the project will have a clear idea about the assignees and progress.

Encourage Social Interaction

There are very real professional and personal benefits unlocked by remote work. Identify the benefits you can find with working remotely and help your team members do the same. Whether you are new to remote work or have been at it for a while, everyone will respond to it differently. But through all of the growing pains, the best thing you can do as a manager is to practice empathy and have some patience and compassion in your actions and communications.

The 10 Best Tips To Efficiently Manage A Remote Team

In the wake of the global pandemic, when SMBs are in full crisis management mode, many people fortunate enough to maintain their employment will be working from home. Managing remote teams requires a different skill set than managing direct reports in an office setting. Managing remote teams includes creating time for your remote workers to connect and cooperate among themselves. This helps make teamwork effortless and productive, as they build relationships and look out for each other. Whether manager of the entire company or of just one team or department, one of your primary duties is to delegate work and tasks.

Setting goals enables a worker to focus on the most important tasks.Focus on the outcomes, not the path there. Accept that a remote worker’s schedule may differ but that they will still get work done. Allowing your team the autonomy to work when it suits them best, has proven to show greater quality and productivity. Since the pandemic, working remotely has become commonplace among employees globally. Here are the top challenges of working remotely and how to overcome them.

Keep in mind that some people will adjust better to remote work than others. Some folks need the social interactions that come from being in an office with a team of colleagues. Be sure to dedicate some time to ensuring everyone is doing well in their remote work. While the journey may be the destination in some instances, the destination for your remote team is their endwork. Let the work they’re doing speak for itself rather than obsessing over how they get the work done.

Our priority at The Blueprint is helping businesses find the best solutions to improve their bottom lines and make owners smarter, happier, and richer. That’s why our editorial opinions and reviews are ours alone and aren’t inspired, endorsed, or sponsored by an advertiser. Editorial content from The Blueprint https://globalcloudteam.com/ is separate from The Motley Fool editorial content and is created by a different analyst team. These meetings should remain professional and productive, but leave some room for humor and empathy to seep in. There’s nothing wrong with a dog barking or an occasional child running through the room.

Your one on ones are even more critical for your remote team members. If you want help making the most of the meetings, then sign up for a free trial of Lighthouse. Ensuring remote team members build rapport with everyone can make all the difference in how well your team works together. Be intentional about creating opportunities for everyone to connect with those not in the office with you. That may not seem like such a big deal, but over time, it can create a feeling of division on your team. While most on your team members have built rapport and gotten to know each other, your remote team members will still just be a face in chat.

Never underestimate how meaningful it can be to occasionally be flexible for your remote people. Take a late call, or one super early in the morning when you can. In a past job, I worked with a designer who was overseas while I was in the US. Our workdays only overlapped for a few hours, making communication tough. Rapport becomes especially important when your team is stressed, or working through major challenges. When you have rapport with someone, you’re more likely to give them the benefit of the doubt.

Walk in your remote team member’s shoes and recognize all the things you see and hear that they don’t. The hardest thing about managing a partially remote team is all the things you don’t notice. Unfortunately, adding remote team members is often done hastily, and without consideration for the additional challenges it presents. Managing someone that sits near you is very different than when they’re remote. This only gets harder when they’re the only remote person.

Similarly, a subscription to an email marketing software is different from a subscription to a designer tool. Understanding the differences and allocating a budget for the toolkit will help you to keep things organized. Listening can be a bit more tricky in written communication. Therefore, ask for clarification in case of lack of clarity.

Creating a productive workplace that caters to various individual needs requires quite the balancing act. While it’s easy to directly talk to someone about any grievance or concern, discussing such matters virtually may be difficult for some team members. However, you must encourage your team to raise concerns and ask questions without any fear or hesitation. It is vital to create a safe space in the virtual world.

More so, it gives your team the satisfaction that their efforts get desired results. Encourage your employees to take breaks now and then so they can relax and feel refreshed. Taking breaks is one of the simplest ways to keep mental health in check. You can hold virtual parties, online hangouts, joint brainstorming video conferencing, and welcome sessions to build positive interpersonal workplace relationships. When you schedule check-ins, you give yourself a break from constant overseeing, allow your team to be more accountable, and reduce unattended projects. You can use scheduling software to simplify this task.

Irina was also one of the Head Judges for the 2020 Global Search Awards and has been on the judging panel for the 2020 European Search Awards. Several companies didn’t have work-from-home plans on their agenda until the global pandemic caused them to adapt to these new ways of managing their employees. It costs nothing to ask a team member, “How are you coping? Bigger tasks can especially benefit from this as it not only makes things easier but can also help you collect data for future planning. Remote workers may choose different schedules for how they work from home—not to slack, but to fit when they’re most productive during the day.

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